Cashbook Administrator

Overview

If you want to be part of a global organisation and have access to global best practices, an opportunity has arisen for a Cashbook Administrator at M&G Investments – we are looking for a quick adaptor who challenges the ordinary. The successful candidate will be responsible for fulfilling the cashbook function for the Group, including the accurate allocation of cash, bank reconciliations and cash management. This position reports to the Head of Finance.

Key Responsibilities

Cash and Bank

• Maintaining the bank signatory lists across the wider business
• Processing payments on the banking system
• The preparation and distribution of the monthly cashflow reports
• Monthly bank reconciliations of all the bank accounts with explanations of any outstanding items
• Cash management based on forecasted income and expenses, including investing excess cash when appropriate
• Posting the monthly interest on the bank account to the individual business units
• Maintaining relationships with the various banks, including being the go-to person when banking queries need to be logged by the team
• Monitoring and reporting of banking logs on a weekly basis
• Maintaining banking profiles, including limits and accessibility rights for each user and profile

Credit Cards

• Responsible for Credit Card statements and records, including sending out monthly schedules to each credit card holder, and reviewing and maintaining all evidence for business expenses
• Cancelling and ordering new credit cards for users in the business
• Maintaining profiles for each credit card holder, including limits
• Monthly reporting of credit card spend and trends to HOD’s

Fixed Assets

• Maintaining the Fixed Asset Register
• Process monthly depreciation journals
• Ensure regular engagement with IT and Facilities in respect of acquisitions and disposals of Fixed Assets

Investments

• Maintain the schedule of investments held across the SA and Namibian business, including excess cash and regulatory capital invested
• Monthly capturing in respect of investment distributions and fair value gains and losses
• Prepare monthly reconciliations of investment accounts

Subscriptions

• Maintaining the schedule of magazine and newspaper subscriptions across the business
• Maintaining relationships with the various vendors with whom we have subscriptions (eg Arena Africa; the Economist etc.)
• Engaging with HOD’s in a timely manner for upcoming subscription renewals

FSC Scorecard

• Assist in preparing support and evidence for the BEE verification audit
• Validating BEE status for vendors of the Group
• Maintaining support for CSI beneficiaries with respect to PBO status for s18A deductions

Group reporting to the M&G UK

• Go to person for cash related items, including liaising with Group when making dividend payments
• Monthly cash position reporting to the M&G UK Treasury team
• Assist the Financial Accountants and Financial Manager with quarterly reporting deliverables to M&G UK, including offline workbooks

Other

• Capturing of month-end journals
• Reconciliation of Balance Sheet accounts and checking for accuracy
• Assisting in the annual external audits in answering any questions raised with respect to cash and bank
• Assist the Management and Financial Accountants to fulfil other responsibilities within the Finance Department
• Deal with enquires raised through the shared mailbox in a timely fashion
• Assist with implementing and maintaining internal financial controls and procedures
• Any ad hoc duties that may arise

Attributes, Qualifications, Skills & Experience

• An appropriate tertiary education with a good understanding of the debtors/revenue business cycle, as well as an understanding of relevant accounting and tax principles applicable
• Experience in asset management / financial services industry is preferable
• Being pro-active in challenging the status quo, and continuously seeking to improve processes
• MS Office, in particular Excel, and Word
• Accpac experience would be preferable

Competencies & Personal Attributes

• Strong planning, co-coordinating skills and good time management is essential to this role
• Attention to detail/high accuracy levels
• Excellent oral and written communication skills
• Self-motivated with high levels of initiative
• A team player and able to build strong working relationships with colleagues and stakeholders in the business
• A willingness to continuously learn
• Being adaptable to change